Important Tips to Protect our Business Records

10/21/2018 (Permalink)

Here some more helpful tips on keeping your business secure ahead of a tornado. Keep these points in mind when protecting your business records and inventory:

• Make sure you are aware of the details of your flood insurance and other hazard insurance policies, specifically which items and contents are covered and under what conditions. For example, if you have a home business, you may need two flood insurance policies, a home policy and a separate business policy, depending on the percentage of the total square footage of your house that is devoted to business use. Check with your insurance agent if you have questions about any of your policies.
• When you identify equipment susceptible to damage, consider the location of the equipment. For example, equipment near a hot water tank or pipes could be damaged if the pipes burst during an earthquake, and equipment near large windows could be damaged during hurricanes.
• Assign disaster mitigation duties to your employees. For example, some employees could be responsible for securing storage bins and others for backing up computer files and delivering copies to a secure location.
• You may want to consider having other offices of your company or a contractor perform some administrative duties, such as maintaining payroll records or providing customer service.
• Estimate the cost of repairing or replacing each essential piece of equipment in your business. Your estimates will help you assess your vulnerability and focus your efforts.
• For both insurance and tax purposes, you should maintain written and photographic inventories of all important materials and equipment. The inventory should be stored in a safety deposit box or other secure location.
• Periodically evaluate the building envelope to make sure that wind and water are not able to penetrate the building. Do regular maintenance and repairs to maintain the strength of the building envelope.

SERVPRO of Jackson/Crockett Count is faster to any size disaster. You can reach their professionals 24 hours a day, seven days a week at (731) 423-9944.